Position Purpose:

Internal and external coordination pertaining to the VC Office

Main Responsibilities:

Facilitate Office Communication and Coordination:

• Responsible for the proactive management of the Vice Chancellor's Schedule
• Providing support in streamlining processes for the office i.e. To ensure smooth communication and coordination with all Academic and Administrative departments of the University
• To exercise a high degree of initiative and judgment on a wide range of issues.
• Correspondence-scrutinizing and effective handling of all incoming/outgoing
• mails, enquiries in person or by telephone, responding speedily and with sound judgment where necessary
• Handling and following up on queries/complaints/requests
• Arranging local and international travel of VC, reimbursements etc
• Performing activities relating to communication and coordination (within LUMS and externally), including typing various documents such as e-mails, announcements, meeting minutes, reports, etc
• Assist in planning and coordinating various activities at the office
• Interacting with faculty/staff/students for providing/gathering information

Performing critical record-keeping activities:

• Maintaining Office files in an organized manner/system
• Keeping record of different committees and disseminating correct information
• Generating various reports as and when requested

Other:

• Ensuring timely delivery of office supplies
• Responsible for ensuring the maintenance/ general upkeep of office
• Ability to handle office equipment

  Skills: 

• Excellent written and verbal communication skills
• Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
• Time management and organizational skills (ability to prioritize tasks)
• Strong Ability to multi-task
• Focus on process improvement
• Perform well under stress
• Expected to show high level of integrity and confidentiality
• Also, demonstrated ability to be
• Proactive
• Punctual
• Team player

Behavior

• Integrity
• Responsibility
• Accountability
• Punctuality
• Team Spirit
• Efficient
• Commitment
• Discipline